Privacy Policy
Harvest Marketing Communications Ltd – Privacy Notice
This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.
Our Contact Information (Data Controller)
Philip Colley
Harvest Marketing Communications Ltd
Broadmarsh Innovation Centre
Harts Farm Way
Havant PO9 1HS
Telephone: +44(0) 23 9244 9655
Email: philip.colley@harvestpr.co.uk.co.uk
What we do with your personal data
We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services. If you use our services, we collect some personal data relevant only to our business relationship. We use this personal data for the provision of the service or the performance of the contract. We may use your personal data to advise you of any additional marketing services we believe is relevant to your business but not for marketing purposes beyond this, unless you provide specific consent or there is a legal justification for doing so.
From our Contractors and suppliers we process and retain personal data for the following purposes and periods, with the applicable legal basis.
PROCESSING PURPOSE | LEGAL BASIS | RETENTION PERIOD |
Organisation’s administration and management | we have the data subject’s consent | Until tax or other retention period expires |
Site management and security | it’s in our legitimate interest (Business operations and due Diligence) | Until tax or other retention period expires |
Supplier Management | it’s in our legitimate interest (Business operations and due Diligence) | Until tax or other retention period expires |
Travel and events management | it’s in our legitimate interest (Business operations and due Diligence) | Until tax or other retention period expires |
Contact management | we have the data subject’s consent | Until consent withdrawn |
Archiving | it’s in our legitimate interest (Business operations and due Diligence) | Until not relevant |
Industry specific regulation, standards and intelligence | we have to comply with a legal obligation | Until tax or other retention period expires |
Information, system, network and cyber security | we have the data subject’s consent | Until consent withdrawn |
Legal and regulatory compliance | we have the data subject’s consent | Until tax or other retention period expires |
From our Customers / Clients we process and retain personal data for the following purposes and periods, with the applicable legal basis.
PROCESSING PURPOSE | LEGAL BASIS | RETENTION PERIOD |
Archiving | we do so for archiving purposes | Until not relevant |
Communications, marketing and intelligence | we have the data subject’s consent | Until consent withdrawn |
Contact management | we have the data subject’s consent | Until consent withdrawn |
Debt management | it’s in our legitimate interest (Business operations and due Diligence) | Until debt recovered |
Commercial Photography | it’s in our legitimate interest (Communications, marketing and intelligence) | Until not relevant |
Service delivery | we have the data subject’s consent | Until consent withdrawn |
Travel and events management | we have the data subject’s consent | Until consent withdrawn |
Video or TV Production | it’s in our legitimate interest (Communications, marketing and intelligence) | Until not relevant |
Video surveillance | it’s in our legitimate interest (Business operations and due Diligence) | 1 month |
Administrative enquiries | it’s in our legitimate interest (Business operations and due Diligence) | Until service completed |
From our Service Providers we process and retain personal data for the following purposes and periods, with the applicable legal basis.
PROCESSING PURPOSE | LEGAL BASIS | RETENTION PERIOD |
Archiving | we have to comply with a legal obligation | Until tax or other retention period expires |
Contact management | it’s in our legitimate interest (Business operations and due Diligence) | Until service completed |
Legal and regulatory compliance | we have to comply with a legal obligation | Until tax or other retention period expires |
Supplier Management | it’s in our legitimate interest (Business operations and due Diligence) | Until service completed |
What personal data do we collect?
The personal data we collect depends on whether you just visit our website or use our services. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.
If you use our services, personal data is required to fulfil the requirements of a contractual or service relationship, which may exist between you and our organisation.
We collect:
- Banking Details
- Confidential Correspondence
- Digital Images
- Email, Social Networks
- Employee Performance Data
- Financial Details
- Identification Number
- Location Information
- Name
- Online Identifiers
- Photographs together with Identifiers
- Telephone contact details
- Visual Images
Who might we share your personal data with?
To maintain and improve our services, your personal data may need to be shared with or disclosed to service providers, other Controllers or, in some cases, public authorities. We may be mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose.
We transfer personal data to the following organisations and countries:
DATA SUBJECT TYPE | ORGANISATION NAME | TYPE | COUNTRY |
Contractors | Morris Crocker Accountants | Controller | United Kingdom |
Customers / Clients | Morris Crocker Accountants | Controller | United Kingdom |
Suppliers | Morris Crocker Accountants | Processor | United Kingdom |
How do we look after personal data
We limit the amount of personal data collected only to what is fit for the purpose, as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.
How can you access your personal data?
You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.
If you would like to make a request to see what personal data of yours we might hold, you may make a request to our data controller.
Where you have previously given your consent to process your personal data, you also have the right to request that we port or transfer your personal data to a different service provider or to yourself, if you so wish.
Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.
Our Data Protection Officer
Philip Colley
Telephone: 023 9244 9655
Our Supervisory Authority
You have the right to lodge a complaint with any Supervisory Authority. See our Supervisory Authority contact details below
United Kingdom
Water Lane, Wycliffe House
Wilmslow – Cheshire SK9 5AF
international.team@ico.org.uk
+44 1625 545 745
www.ico.org.uk